Crafting the Perfect Concluding Salutation- What to Say at the End of a Letter
What do you say at the end of a letter? This is a question that often puzzles many people, especially when they are writing formal or business correspondence. The closing of a letter is an important part of the communication process, as it leaves a lasting impression on the recipient. It is not just about saying goodbye; it is also about expressing gratitude, maintaining a professional relationship, or even setting the stage for future interactions.
The choice of words at the end of a letter can vary depending on the context and the relationship between the sender and the recipient. Here are some common ways to end a letter, along with their appropriate uses:
1.
Best regards
This is a universally acceptable closing for both formal and informal letters. It is a friendly and respectful way to end a message, suitable for professional and personal correspondence.
2.
Sincerely
Sincerely is a formal closing that is often used in business letters. It conveys a sense of seriousness and professionalism, making it an appropriate choice when you want to ensure that the recipient understands the importance of your message.
3.
Thank you
If your letter is primarily about expressing gratitude, using “Thank you” as the closing is a straightforward and effective choice. It acknowledges the recipient’s efforts or kindness and leaves a positive impression.
4.
Looking forward to hearing from you
This closing is particularly useful when you are expecting a response or when you want to maintain a dialogue with the recipient. It shows that you are open to further communication and eager to continue the relationship.
5.
With regards
Similar to “Best regards,” “With regards” is a versatile closing that can be used in both formal and informal settings. It is a polite way to end a letter without being overly formal.
6.
Yours truly
This is a formal closing that is often used in business letters. It is a bit more formal than “Sincerely” and is suitable when you want to emphasize the seriousness of your message.
When choosing the right closing for your letter, consider the following tips:
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Match the tone of the closing to the tone of the letter.
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Consider the relationship between you and the recipient.
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Be clear and concise.
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Personalize the closing if possible.
In conclusion, what you say at the end of a letter is an essential part of the communication process. By choosing the right closing, you can leave a positive and lasting impression on the recipient, ensuring that your message is well-received and that the relationship remains strong.
