Mastering the Art of Crafting an Effective Query Letter- A Comprehensive Guide_1

How to Format a Query Letter: A Comprehensive Guide

Formatting a query letter is a crucial step in the process of seeking representation for your manuscript. A well-formatted query letter can make a significant difference in whether or not an agent requests to read your manuscript. In this article, we will provide you with a comprehensive guide on how to format a query letter, including the layout, structure, and essential elements to include.

Layout and Structure

The layout of a query letter should be straightforward and easy to read. Follow these guidelines to ensure your query letter is well-organized:

1. Font: Use a professional and readable font, such as Times New Roman or Arial, in 12-point size.
2. Margins: Set one-inch margins on all sides of the page.
3. Formatting: Double-space the text and use a single tab for paragraph indents.
4. Length: Aim for a concise query letter, typically one page, with a maximum of 250 words.

Header

At the top of the page, include your contact information on the left and the agent’s contact information on the right. Here’s an example:

“`
Your Name
Your Address
City, State, Zip Code
Email Address
Phone Number

[Agent’s Name]
[Agent’s Agency]
[Agent’s Address]
City, State, Zip Code
“`

Salutation

Begin your query letter with a professional salutation. Address the agent by their name, followed by “Dear,” or “To Whom It May Concern.” For example:

“`
Dear [Agent’s Name],
“`

or

“`
Dear To Whom It May Concern,
“`

Opening Paragraph

In the opening paragraph, introduce yourself and state the purpose of your query letter. Mention the genre of your manuscript and its word count. Here’s an example:

“`
I am writing to you today to query my completed novel, “The Secret Life of Mr. Smith,” a 90,000-word mystery/thriller. This is my first novel, and I am seeking representation to help bring it to publication.
“`

Body Paragraphs

In the body paragraphs, provide a brief summary of your manuscript, highlighting its unique selling points. Focus on the story’s strengths, such as its originality, character development, and pacing. Aim for a concise and compelling pitch. Here’s an example:

“`
“The Secret Life of Mr. Smith” follows the journey of an ordinary man, James Smith, who discovers he is a spy in a high-stakes espionage world. As he navigates his newfound identity, he must confront his past and make difficult choices that could cost him everything. This novel combines intrigue, romance, and action, appealing to fans of authors like Daniel Silva and Tom Clancy.
“`

Closing Paragraph

In the closing paragraph, express your enthusiasm for the agent and their list of clients. Mention any relevant experience or knowledge you have about the genre. Here’s an example:

“`
I am excited about the possibility of working with you and your esteemed list of clients. With my background in law enforcement and my passion for storytelling, I believe I can offer a fresh perspective to your agency. Thank you for considering my query. I look forward to the opportunity to discuss “The Secret Life of Mr. Smith” with you further.
“`

Sign-off

End your query letter with a professional sign-off, such as “Sincerely” or “Best regards,” followed by your name. Here’s an example:

“`
Sincerely,
[Your Name]
“`

Proofreading and Revising

Before sending your query letter, proofread it for any grammatical errors or typos. It’s also helpful to have someone else review your letter to provide feedback. Revise your query letter as needed to ensure it is clear, concise, and compelling.

Formatting a query letter is an essential skill for any writer seeking representation. By following these guidelines, you can create a well-structured and professional query letter that increases your chances of getting noticed by agents. Good luck!