Should You Submit Your Resignation Letter to HR or Your Manager- A Key Decision Guide

Do you give a resignation letter to HR or manager? This is a common question that many employees face when they decide to leave their current job. The answer to this question depends on various factors, including the company’s policies, the nature of the resignation, and the relationship between the employee and the manager. In this article, we will explore the importance of providing a resignation letter to HR or manager and the best practices to follow when writing one.

In most organizations, it is considered professional and respectful to submit a resignation letter to both HR and the manager. This ensures that all parties involved are informed of the employee’s decision to leave and allows for a smooth transition process. However, the specific protocol may vary from one company to another. To understand the best approach, it is essential to consider the following aspects:

1. Company Policy:

Every company has its own set of policies regarding resignation procedures. Some organizations may require employees to submit their resignation letters to HR, while others may ask the employee to inform their direct manager first. It is crucial to review the company’s employee handbook or consult with HR to determine the appropriate process.

2. Nature of Resignation:

The manner in which an employee resigns can also influence the process. If the resignation is amicable and the employee has given proper notice, it is generally acceptable to submit the resignation letter to both HR and the manager. However, if the resignation is sudden or due to a disagreement, it may be more appropriate to address the letter to HR to maintain a professional tone.

3. Relationship with the Manager:

The relationship between the employee and their manager can play a role in determining the best approach. If the manager is aware of the employee’s intention to leave and has been supportive throughout the process, it may be suitable to submit the resignation letter directly to them. Conversely, if the relationship is strained, it may be more appropriate to involve HR in the communication.

4. Writing the Resignation Letter:

When writing a resignation letter, it is essential to maintain a professional tone and provide a clear and concise explanation for leaving. The letter should include the following elements:

– A formal greeting addressing the HR representative or manager.
– A statement of intent to resign, including the last day of employment.
– A brief explanation of the reasons for leaving, if appropriate.
– A thank-you for the opportunities and experiences gained during the tenure.
– A request for any necessary documentation or assistance during the transition process.

In conclusion, whether you give a resignation letter to HR or manager depends on the company’s policies, the nature of the resignation, and the relationship between the employee and the manager. It is crucial to follow the appropriate protocol to ensure a smooth transition and maintain a professional image. By adhering to these guidelines and writing a well-crafted resignation letter, employees can leave their current job with dignity and ease.