How to Write a Counter Offer Letter
Writing a counter offer letter can be a delicate task, especially when you’re trying to negotiate a better deal with your current employer. A well-crafted counter offer letter can not only help you secure a more favorable position but also maintain a positive relationship with your employer. In this article, we’ll guide you through the process of writing a counter offer letter, ensuring that it is professional, respectful, and effective.
1. Begin with a Polite Opening
Start your counter offer letter with a polite and professional greeting. Address your letter to the appropriate person, such as your supervisor or HR manager. For example:
“Dear [Name],”
2. Express Gratitude
Thank your employer for considering your request. Acknowledge the time and effort they have put into reviewing your situation. This shows that you appreciate their willingness to discuss your concerns. For instance:
“I would like to express my gratitude for taking the time to consider my request for a salary adjustment.”
3. Clearly State Your Counter Offer
In a concise and straightforward manner, present your counter offer. Be specific about the changes you’re proposing, such as a salary increase, additional benefits, or a flexible work schedule. For example:
“I am proposing a salary increase of $5,000 per year, as well as the option to work from home two days a week.”
4. Provide a Reason for Your Counter Offer
Explain why you believe your counter offer is fair and reasonable. Use objective criteria, such as industry standards, your experience, and the value you bring to the company. For example:
“My counter offer is based on the current market rate for my position, as well as my extensive experience and contributions to the company.”
5. Be Respectful and Professional
Maintain a respectful and professional tone throughout your letter. Avoid using aggressive or confrontational language. Instead, focus on the positive aspects of your working relationship and your desire to contribute to the company’s success. For example:
“I believe that this counter offer is a fair and reasonable compromise that will benefit both myself and the company.”
6. Close with a Call to Action
End your letter with a call to action, inviting your employer to discuss your counter offer further. Make it clear that you are open to negotiation and are willing to work together to find a mutually beneficial solution. For example:
“I look forward to discussing this counter offer with you and finding a solution that works for both of us. Please feel free to contact me at your earliest convenience.”
7. Proofread and Send
Before sending your counter offer letter, proofread it for any grammatical errors or typos. Ensure that the letter is well-structured and conveys your message clearly. Once you are satisfied with the letter, send it via email or mail, depending on your company’s preferred communication method.
By following these guidelines, you can write a counter offer letter that is professional, respectful, and effective. Remember to remain calm and patient throughout the negotiation process, and good luck with your counter offer!
