Mastering the Art of Writing and Presenting a Compelling Letter of Recommendation

How to Present a Letter of Recommendation

Writing a letter of recommendation is a significant responsibility, as it can greatly impact the future of the individual you are endorsing. However, presenting the letter correctly is equally important. This article will guide you through the process of how to present a letter of recommendation, ensuring that it reaches the intended recipient in the most effective manner.

1. Choose the Right Format

Before presenting the letter, it is crucial to ensure that it is in the appropriate format. The letter should be typed, double-spaced, and have a professional appearance. Use a standard business letter format, including your contact information, the date, the recipient’s contact information, and the subject line. This will help the recipient identify the letter immediately and take it seriously.

2. Include a Cover Letter

In addition to the letter of recommendation itself, include a cover letter that briefly introduces the purpose of the letter. The cover letter should state the name of the person being recommended, the position or opportunity for which they are applying, and the reason for writing the recommendation. This will provide context and make the letter more relevant to the recipient.

3. Personalize the Presentation

While it is important to maintain a professional appearance, personalizing the presentation can make the letter stand out. You can choose to present the letter in a sealed envelope, ensuring that it remains confidential. Alternatively, you can use a folder or a presentation folder to keep the letter organized and visually appealing.

4. Attach the Letter to the Application

When presenting the letter of recommendation, make sure to attach it to the application or submission. This can be done by stapling the letter to the application form or by placing it in a separate envelope with the application. Ensure that the letter is securely attached so that it does not become separated from the application.

5. Follow Up

After presenting the letter of recommendation, it is a good idea to follow up with the recipient. Send an email or make a phone call to confirm that the letter has been received and is being considered. This demonstrates your commitment to the individual’s application and shows that you are proactive in the process.

6. Maintain Confidentiality

Lastly, it is essential to maintain confidentiality when presenting a letter of recommendation. Ensure that the letter is only shared with the intended recipient and that it is not disclosed to anyone else without the individual’s permission.

By following these steps, you can effectively present a letter of recommendation, helping the individual you are endorsing secure the opportunity they deserve. Remember, the way you present the letter can leave a lasting impression, so take the time to do it right.